FinalFolder: Effortless (and free) document archiving

So now it is spring, and what is more “spring” than spring cleaning, right?  Winter is a season of decay and misery and chemical dependency, but in the spring, you can dust away the cobwebs and get your life in order.  In fact, in addition to finally getting rid of those bedbugs on that mattress you found in an alley, how about you clean up your computer?  You know, delete some files.  Defrag.  Clean out the pipes.  This is something I like to do – “a cluttered desktop is a cluttered mind,” as they say – and it’s very cathartic to hit “Delete” and watch those documents incinerate (even though they aren’t gone forever, apparently?  Whatever.)

Anyway, one problem with this major spring e-cleaning is that within, oh, say, 12 minutes, I want a document I deleted.  I think about buying one of those tools on CNET that digs them up, but who has that kind of time?  Rather, instead of solving the problem, as with any problem, I pretend it doesn’t exist, and hope it goes away.  Well, lucky for us, there is FinalFolder – the ultimate archive folder for your documents, photos, etc. – which will make denial (yes, that’s a Freudian term) a thing of the past.

FinalFolder home
FinalFolder home

FinalFolder’s process is simple:

  1. Just forward your important documents to [email protected]
  2. The documents you forward are thoroughly indexed and stored in multiple data centers.
  3. You can access your documents anytime from any email capable device (PC, mobile phone, netbook, internet pad, game consoles, scanner-copiers, iPads, etc.) without installing any software on the device.  And thanks to their search system, you will find the document you search for within 30 seconds.

FinalFolder’s site is crisp and simple.  There are only really two places to go: a video demo (note: here’s a longer one) and a mini-FAQ.  And, as a user, it’s all I needed.  The video is succinct and informative, as is the FAQ.  They’re very straight-forward in addressing the problem (e.g. too many documents) and equally straight-forward in presenting the solution.

You can also create your own Final Folder, which I did.  I entered my email, checked my e-mail, and was taken to a page where I entered my name and password.  So I was in.  From my home page (below), I could view my last uploaded documents, the total documents uploaded, contacts, and join their Service Community (which i admittedly didn’t understand.)  I sent a test document to [email protected], got an e-mail telling me I did as much, checked my account, and there it was.

FinalFolder user home page
FinalFolder user home page

A few quick suggestions:

  • One question that customers may inevitably have is around FinalFolder’s data centers’ security.  On one hand, any super-sensitive information, such as company financials, probably wouldn’t need to be forwarded in the first place: that information stays within the company, secured.  On the other, if people did want to forward sensitive personal documents to Final Folder, it’d probably be cool for them to build up their security credentials and controls on the site to put customers at ease.  (Then again, I could be totally misreading the “market,” as it were.  People have no problem giving their credit card number over the phone, for example, all the time.  So maybe it’s no biggie after all.)
  • I was a bit flustered by the “Service” tab in my account.  While there is some descriptive text once I clicked it, I could use a tad more concision (e.g. “Final Folder’s Service Community is x, y, z.  Benefits to you are a, b, c.”)

But really these are petty qualms.  Unless I’m missing something, Final Folder is offering you a free server to store your stuff, and without the denial of deleting stuff with the hope that things will simply work out in the end (fact: it rarely does.)  This is good for you, bad for your therapist.  So those bachelor party photos from Tempe, 2003?  Do you really want to save them?  Why?  Are you sure?  Even…y’know…that one?  OK, fine, send them to Final Folder then.  Send away, delete rapaciously, and liberate your RAM (?) without a tinge of remorse.  With Final Folder, you can spring clean with a clean conscience.

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