Sponsored

ServiceM8: Delivery Service Made Easy

Some businesses are entirely based on onsite service. People don’t bring the locked door to the locksmith. And they (thankfully) don’t bring the stopped up toilet to the plumber either. No, they have the locksmith, plumber, contractor, or whatever specialist necessary, come to them.

As a result these businesses outfit trucks and vans to make them small replicas of the shops they hail from. Inside these mobile units are all the tools needed to do the job. They also often bring the paperwork needed to ensure payment and establish other contract information. Back at the home base is usually a somewhat frantic and hassled office manager who is in charge of keeping track of all the jobs, all the customers, and all the vehicles. It’s a complex puzzle and takes a special kind of person to handle it. Much time is spent trying to keep track of the frenzy of customers, paperwork, and staff.

ServiceM8

For businesses, all time spent is profit lost. Thus, anything they can save time and effort on leads to increased profit. Now there exists a method to save time, effort, and energy for onsite service companies- ServiceM8. ServiceM8 provide an online service delivery software that will handle everything needed to maintain a remote staff and ever changing customer locations.

The concept behind ServiceM8 is simple enough. Businesses can book, schedule, and manage remote jobs online. And how do the mobile units know what jobs to go to, when, and where? The answer comes in a form that’s becoming increasingly familiar to web applications. They use an iPhone app.

The extent of ServiceM8’s product can be described as fully functional, well thought out, and built by those with intimate knowledge of the industry. Replacing piles of customer’s names and contact info is an online contact form. In lieu of printing out maps to destinations, or using Garmin, directions are accessible online. The schedule is no longer on the whiteboard, it’s online.

The Dispatch Board is the heart of ServiceM8. This is where you book, schedule and manage jobs and staff from a single screen. It includes a Map with jobs clearly marked, Tasks which can be assigned to contractors, and Scheduling which gives you a layout of where the staff is spending their time. From these locations jobs can be quoted, scheduled, assigned, and monitored through to completion. Since all jobs are scheduled from the Map it makes it easy to take into account travel time. On top of that, emails or text messages can be sent directly from the system to keep everybody updated on the latest status.

ServiceM8 on iPhone

ServiceM8 provides many views into the business. It has the ability to search through the job history and is sortable by date, job status, category, or client name. Then there’s the client list which keeps track of all clients and their basic contact information. Next are many reporting graphs including top clients, revenue by category, and weekly timesheets. To round things out ServiceM8 provides a quoting and invoicing tool. With a few clicks quotes can be sent and then recorded. Note that ServiceM8 is not an accounting service, but it will help ensure clients are paying their bills. In fact it tracks every recorded event for each job and each client so it’s easy to see the status of a client or job.

The basic offering is free for the first 20 jobs. A full list of pricing information can be found here. Of note, all features are available regardless of pricing structure. The only thing that changes across plans is the cost per additional job and cost per SMS message.

ServiceM8 can be put on the list of companies that are most likely to go somewhere. Its job, client, and staff tracking capabilities will help businesses manage their remote clients. The fact that all this is accessible from the iPhone, as well as the ability to communicate with clients and staff, makes it an invaluable tool. With ServiceM8’s online service delivery software, less time will be spent keeping track of the details of a business, so more time can be spent making money.

Sponsored

Numote: The New Remote

Watching TV can become an endless episode of switching through the channels. Unless an interesting program is on people will click through the stations until (hopefully) they get up and do something productive. We’ve all done this, slowly fighting the notion that there’s just nothing on at the moment. It’s a mark of true resilience to finally hit the off button and do something more socially redeeming.

Replacing the isolated experience of clicking through the channels alone is Numote. They provide an iPhone app that will transform your TV watching experience into a shared experience with friends. By downloading their free app you gain access to polls, quizzes, gossip and interactive ads that relate back to what’s on the screen.

Numote

Numote works by monitoring what you and your friends watch. Based upon this information it can pick the best choice of shows out of the hundreds currently on. It’s been dubbed a social remote control.

“Numote has built an ecosystem for TV fans, making it even easier for fans to show their love for their favorite characters and shows.” – Founder Vijay Kailas

So let’s envision the Numote experience. First, you and your friends all download the free app. (It’s coming soon to the Droid as well.) From there you connect with your friends, and get recommendations on shows. You can create polls for shows, or take them. You also have the ability to keep track of the latest gossip, news, and information about the celebs on the screen.

Numote screenshot

The Numote experience makes watching TV at home a fun and interactive experience. They sort through the hundreds of channels to offer smart recommendations as well as recommendations offered by friends. The remote control that has become a symbol of watching TV alone, is finally being replaced. In its steed is Numote’s social remote control, making watching TV a fun and interactive experience.

Numote left the building. We’ll leave this here as a reminder of its forgotten efforts.

Sponsored

Dizeo: Safe Social Networking for Kids

Kids are bound to explore. That’s how they learn about the world around them. When they see what other kids are doing they want to get involved as well. If the big kids are riding bikes, they’ll want to ride bikes too. If everybody signs up for football, they will start talking about it constantly until they’re also allowed to play.

There’s a certain amount of risk in letting kids take on new hobbies though. They can fall and break a leg. Some of the kids they meet may be bullies, or not be very nice. Invariably they’ll get scrapped shins or wounded feelings as they venture into new endeavors.

One thing all kids will get involved in is the internet. Sometimes they will need it for school; more often they’ll want to connect with friends or view entertaining websites. When exploring the online world the stakes are much higher. Kids can be exposed to real threats, or they can be introduced to material that isn’t suitable for them. It’s all there at the click of a button.

Dizeo Home

A new site, Dizeo, offers a safe haven for kids as they venture onto the internet. Dizeo is a social network designed for kids 13 and younger, which is the cutoff line to join Facebook or other social networking sites.

Dizeo maintains its immaculate reputation of safety by monitoring every interaction on the site. Kids are able to connect with friends, send notes, post comments, and upload pictures and videos. Before any of these are posted online however, a moderator will have to approve them. This guarantees the environment will be safe for all children.

Dizeo doesn’t just offer social networking for children. It’s also a place for kids to get professional tutoring assistance with their homework. They can submit their questions and someone will typically respond within the hour. Tutors are available 8AM-12PM daily, UK time. When they’re done studying, they can check out the instruction videos on everything from learning how to play guitar to learning how to avoid cyber bullies. These videos are geared towards helping prepare you child for the real world.

True to its clientele, Dizeo’s look and feel fits that of growing young people. It gives them the option to change the background to many attractive styles, or upload their own. (As would be expected, background images are checked as well.) The DizTV section is a place for children to watch or upload videos. Then there’s the pool, where they can leave droplets. The pool can be equated to the wall in Facebook where (moderated) comments can be made for all their friends to see.

The moderators don’t only keep bad content or influences off the site. They also provide feedback for why something was rejected. This way your child will be learning proper behavior online. So, let’s say a child uploads a video that’s truly offensive. A moderator would not only block the video from being posted, but also let the child know why it was blocked.

diztv

The way to get started with Dizeo is for the parents to register for an account. They fill out all their information, and then create the profile for their child. As Dizeo is monitored by thoroughly screened staff, it is a paid service. An introductory promotion is currently ongoing where the first 1000 sign ups are free for a full three months. After that it’s £7 to £8 a month depending on contract length, with discounts for siblings. The registration includes all the basic information that would be expected as well as an emergency contact. This is so they know who to contact in case something occurs that the parent should be aware of. Dizeo’s service is available for families in the UK or Ireland.

Dizeo is a first of its kind website. The main social networks are unsuitable, and at times dangerous for young children. It offers safe social networking and homework help for children. This, on top of developing life skills, makes it the ideal place for kids to ease their way onto the internet.

Dizeo gave up its quest to create safe social networking for kids. Instead they’ve left kids to fend for themselves, out in the wild.

Sponsored

HostLogr: Who’s Hosting that Website

Owning a website is like being in High School again. Everybody wants to know what everybody else is doing. Before too long site owners learn how to track everyone else’s stats. Occasionally I come across a site owner whose ranking supersedes mine. They waste no time in looking down their long nose in my general, pungent, direction. The other day one site owner gloated about having superior rankings to mine, but alas they were wrong. I quickly and somewhat politely pointed out the discrepancy.

One funny thing about being in competition with websites is that you aren’t actually at war with each other. Being ranked against other people tends to make you feel that way, but in reality any time I link to someone, they end up coming to my site. I know this because if someone places a link to my site, it doesn’t matter who they are; I’ll go to their site, search for the link, leave a comment, and vote their page up on social media sites. They are now my new best friend. For the next 3 minutes. Kind of like High School.

Hostlogr Home

Some facts about websites aren’t really of competitive consequence but still interesting to learn. For instance figuring out what service someone’s using to host a website can tell you more about them. Some will host their own site on one or more dedicated servers, others will have a virtual server, and still others will have a shared machine with many sites. Depending on which service is used can help you better understand a company that you’re doing business with. This service is provided by Hostlogr, a site that will report the host of other websites.

So naturally, I tested HostLogr out to see how it worked. Using it is simple; All you do is enter the domain in the search bar and it will return the hosting report page. The database stores well over a million sites’ information, and if it’s not in there, it will add the site entered as well. This all happens seamlessly in the background. The information displayed includes the website ISP, organization, hosting location and website IP address. It also brings up a map so you can visually see where the site is hosted. Beneath all this is a standard comment board, compliments of Disqus.

Hostlogr SlapStart Profile

Being a site owner opens up a whole new world of competition amongst professionals. Everyone’s trying to get ahead, and everyone’s trying to keep track of what their competition is doing. HostLogr is a free tool in your arsenal to glean a bit more information about a website.

Sponsored

Grading Place: Grade Papers Online

It’s always fun getting together with friends. In the fall people tend to have each other over to watch a football game, or enjoy a bbq if the weather’s still good. Of course there’s one feature of getting together with friends in the fall we’re all familiar with. It’s that the teachers of the group often bring their homework to grade. Teacher friends are constantly pouring over papers, marking them up, and spreading them out all over the floor. Meanwhile the rest of us cheer for the game or shoot the breeze.

Of course it’s nice to have them around, even if they’re grading the whole time. But this no longer need be the case. Grading Place is a new site that will take care of much of the grading needs of teachers. What Grading Place does is allow teachers to grade papers online. They can upload their completed homework assignments or tests, and within two days the graded results will be available online.

Grading Place

There are a few aspects to Grading Place that are worth nothing. First is they require (or strongly recommend) using a scanner with an Automatic Document Feeder. These are the type that you can place a stack of papers in and it will scan them all in one large batch. Next, Grading Place is only available for problems that have definitive answers. This includes True/False or Multiple choice questions, as well as those that have short (2-4 word) answers. The requirement here is that there must be an exact match for it to be graded. So open ended, subjective questions are out. An example of a question that wouldn’t work is, “Describe your experience at the last bbq now that you’re using Grading Place?” In this case everyone would unanimously say, “Awesome.” But since the question can have multiple correct answers it’s subjective, and wouldn’t be suited for Grading Place.

Using Grading Place is very straightforward. The first thing you do is set up your class. This entails entering the title of the class, say Math 101,  and then enter the students in that class. When you’re ready to grade papers for that class, just enter the name of the assignment, number of students who completed it, and number of problems. From there you upload the scanned completed assignments along with the answer key, sacrifice a chicken to a Hindu God*, and press Next. This brings up a confirmation page from which you can submit the assignment to be graded.

As advertised, two happy days later the results will be returned. The grades can be viewed online with the option to filter by assignment, by student, or by class. There’s also a graph that shows which problems students got wrong so it’s clear what topics need to be reviewed. All this information can be accessed online.

Grading Place Results

The cost of Grading Place is very reasonable. They have multiple plans ranging from $7/month for 2000 graded problems, to $25/month for unlimited access. Having the ability to get all your non subjective grading done for a mere $25 is the best bargain in town. It’s a small price to pay to recover the countless tedious hours lost due to grading.

As long as there are schools, there will be the need to grade papers. This monotonous chore has long taken away from the free time of teachers. Grading Place offers a simple and effective solution that can make teachers’ lives more enjoyable. It would be nice to see them around more often, even during the school year. Grading Place makes this possible.

* Please note, no chickens were harmed while conducting this review. Some were eaten for dinner however, but that doesn’t count because they tasted good.

Neon Sign Go Up Sponsored

SEOprofiler: Intelligent Backlinks

Building a website is a complex task. It takes years of study, practice, and an inherent natural talent to piece it all together. A web dev team needs to encompass functional designers, graphic designers, server site coders, client side coders, database experts, and sys admins. You also have to be a third class dark wizard. Amusingly, the job posts for web developers often read as follows: “Wanted, Ninja Guru Coder.”

But let’s say a company is fully staffed with a team of ninja programmers. At the end of the day they’ll produce a very slick website. That nobody will know about. The adage, “if you build it they will come” does not apply to the internet. As soon as a website goes online, the long and nebulous process of internet marketing begins.

SEO Profiler Ranking Checker

The world of Search Engine Marketing (SEO) is cloudy and mysterious. It consists of many ‘experts’ who promise higher rankings and more traffic. At the heart of the SEO world are backlinks and keywords. Backlinks are when someone posts a link on their website that directs back to your own. Having multiple contextually relevant backlinks has two main advantages. First, they give visitors of other websites the opportunity to find yours. Second, they’re one of the primary ways search engines base your ranking on. Keywords are what users type into search engines when searching the web. They’re important because whichever site comes up first when a keyword is typed in, wins.

To complexify matters not all backlinks are created equal. Sites that are highly trafficked and have a high page rank, provide quality backlinks. New sites’ backlinks are of little value. Also confusing is selecting the right keywords for marketing campaigns. Some key phrases are grossly impacted while others are prime for targeted marketing. When looking at the arduous task of generating traffic to a new site, it doesn’t take long before a dull gloom settles over the team of ninjas.

Providing key insight into this world of backlinks and keywords is SEOprofiler. SEOprofiler is your complete SEO solution. It provides a wealth of tools and insight into your search ranking so you can improve it. A full list of their offering can be found here including Ranking Monitor, Ranking intelligence, AdWords intelligence, Website audit, Link analysis, Link building, Website optimization, Keyword research, Website monitoring, Social media, and full reporting. Their tools cover everything you need for a successful SEO campaign.

One feature that makes SEOprofiler stand out is the depth to which they scour the web. Their own team of Chuck Norris style coders set up a complex array of servers to search the web for backlinks and associated information. Based upon these results SEOprofiler provides both lists of links associated with a site along with detailed reports. They categorize and prioritize all the incoming links to your site. It quickly becomes clear where the low hanging fruit is to build up your site’s popularity with search engines.

Hub Finder

A few of my other favorite features are HubFinder and Link Opportunity finder. These identify sites that link to your competitors, and also sites that have related themes to yours. These sites are more likely to link back to you when you contact them.

On the other side of links are keywords. In order for a campaign to be successful you need to spend some time selecting the right keywords to focus on. SEOprofiler offers keyword research tools that help you hone in on the right keywords for your business. You can readily track the keywords your competitors use and find which ones will give you the best ROI.

SEOprofiler provides a powerful set of SEO tools to gather information about your company as well as your competition. It gives site owners the ability to check backlinks, get suggestions on link building, and much more. Their complete set of keyword tools give you the ability to find the keywords that will bring you the most traffic. The vast set of options and features make SEOprofiler the application of choice for serious web marketing teams.

When the ninjas finish their work, the web marketers take over. With SEOprofiler, site owners can see where their links are coming from, gain insight about their competitors’ link structures, and learn how to outrank them.

Sponsored

Med Wait Time: The Wait is Over

One of people’s least favorite activities is going to the doctor. There’s really nothing enjoyable about being in a sterile environment, being picked at and prodded, and then being told to take two aspirin and call them in the morning.

What’s more is that we wait for the opportunity to go through this. Let’s say we have a doctor’s appointment at 2PM. We of course arrive early, say a quarter til. Then after filling out the paperwork they tell us to take a seat and, “Dr. Oswald will be right with you.” In this case right with you means the nurse will call your name in around 30 minutes, if you’re lucky. Then she’ll sit you in a room, take your blood pressure and maybe a few other simple tests. After that she puts your chart in the door and again assures you that the doctor will be right in. 4:45PM rolls around and hopefully you’re on your way again. The visit itself was actually just a 5 minute conversation, a few health questions, and then some prescription to make whatever ailment you have go away. This whole process would be much easier if you didn’t have to wait as long.

Med Wait Time

Fortunately, now it can be. Med Wait Time is a site that doctors and patients can use to communicate with patients throughout the day. The concept is fairly straightforward. The doctor or their staff will indicate how busy their office is. Then patients can go online and check the latest status. So, if you have an appointment, you can check the status of the doctor’s office and see if they’re super busy or having a slower that day. If it indicates there’s a long wait, you can delay your visit a bit.

Another use for Med Wait Time is to find urgent care wait times. For instance, let’s say you’d like to find a doctor to check out why you’re feeling nauseous. Just type in your city and state and it will bring up all the local doctors that are registered and indicate their availability. It brings up a map and contact info so you can readily call to confirm, and get directions as well. Patients can use Med Wait Time’s iPhone app, and also have the option to sign up for alerts by text or email. They’ll be notified about the wait 1-2 hours before their appointment.

Wait Time and Map

Med Wait Time isn’t limited to just doctors however. It’s available to many levels of medical profession including dentists and Emergency rooms. The interface is largely the same for each in that you search by location and learn how long the way is. Depending on what type of provider, the options vary slightly. They all have the option to indicate how busy they are. They can also set custom messages for their patients to find. Doctors have the option to indicate how many minutes they’re running behind so their patients can know to be late. Doctors can also indicate whether or not they’re accepting walk ins. ER and Urgent Health care facilities don’t have the up to the minute functionality, as they don’t service scheduled appointments.

Med Wait Time is a tool to help both medical professionals and their patients communicate. Its main purpose is to reduce patient frustration while waiting in the office. It’s also a way to find urgent care wait times. A natural side effect of this is that doctors and their staff will be under less pressure since their patients won’t be left in the waiting room for too long. It also provides an added marketing venue for doctors, who can consistently be broadcasting their availability and whether they’re accepting walk ins. The only issue with Med Wait Time is that it’s long overdue. Finally patients and their doctors have a means to communicate so doctor’s visits will be faster, smoother, and more enjoyable.

Sponsored

BeenAsked: All the Questions in Life

Life is full of questions. How do you change the tire for a bike? Where is the best place to eat in San Francisco? (hint, it’s in Chinatown). Then there are greater questions, such as what career should you choose, or where should you live. We all have a network of advisors around us from which we draw to make these decisions.

Oftentimes that network extends to the web, where we can go to online forums to post our questions. There’s an element of safety in asking anonymous people. First, they’re unbiased. Second, you can be as honest as you’d like since you won’t meet them in real life. Third, you can reach more people with broader backgrounds. Perhaps you’re going to Morocco, and don’t know anyone who’s been there. Post a question online and you’re bound to find some Moroccan enthusiast willing to tell you everything about it.

BeenAsked

There are many online question forums available. Some of the more frequented question and answer boards are Yahoo! Answers, Stack Overflow, Wiki Answers and Answer Bag. There’s one website that took it a step further- BeenAsked. They import all the questions from various question forums so that you can search them from one location.

The way BeenAsked works is you can search the questions and it brings back a series of results that match that criteria. Selecting one bring you to the question’s page which has a full description of the query. From there you have two options. First is to comment on the question within BeenAsked’s comment system. Second is to click on the View External Answers link. This takes you to the question’s original source where you can view the ongoing discussion and contribute to it if you like.

BeenAsked has a few other bells and whistles including a Questions Archive page and a Popular Tags page. The Questions Archive is a list of all the questions drawn from the various forums in chronological order. The Popular Tags page is a cloud of popular tags. When clicked, you’ll get a list of the latest questions related to that term.

BeenAsked is a questions forum aggregator. It draws all the questions from the major Q&A forums and coalesces them into one organic list. The ease of searching makes it a powerful tool to find answers for just about anything in life. It’s also a good place for people to find topics that they can impart knowledge about. I have to admit, I was also drawn in by some questions, and clicked on the link to bestow my supposed wisdom. BeenAsked tracks all of the questions found in the main forums online, and provides an easy way to find the best answers the web has to offer.

BeenAsked decided not to stick around for the answer. In this case, the answer they so feared to hear, was no.

Site Spotter Sponsored

Sitespotter: Finding Expired Domains

The internet is full of relics. Old websites long since forgotten- once thriving metropolises. Now left abandoned. The days came, and the days went, when investors were throwing large sums of money in the general direction of any and every website imaginable. This craze became so widespread that it fueled the economy for quite some years. Until it all came crashing down upon us leaving our economy in a state of confusion.

One oddity of the dot com craze was in fact the buying and selling of dot com names. That is to say, the domains. These simple monikers are tiny pieces of virtual property. They can be bought for less than $10 and are occasionally sold for millions. Many famous sales revolve around fool hearty businessmen pouring money into their domain names, only to see their companies flop. As an aside, had they only read, “The 22 Immutable Laws of Branding” prior to making such purchases they may have been spared huge financial losses, and bruised pride. But regardless, the secret has long been out that buying domain names is a treasure hunt with the opportunity for windfall profits.

Site Spotter

As such, an entire industry has sprung up to fuel this search for the golden name. There are big players that list expiring domain names, such as NameJet. Then there are complimentary services that help process this information. The larger aggregators provide tens of thousands of domain names that are about to expire every day. The trouble is in sorting through them to identify the top potential candidates. Assisting with this is Sitespotter (found under the name snatcher.org). Sitespotter is a tool that parses through the lengthy lists of expiring domain names and returns only the highest quality ones. It helps you quickly see the names you may consider purchasing.

Using Sitespotter is easy. First you register for an account. It’s a paid service with a credit system, so you’ll have to pick up a few credits to check it out. From there you select the domain expiring date and list you’d like to parse. You then indicate whether you want .com extensions, or .net/.org, along with minimum and maximum lengths. From there you press the parse button and it will do its search. The parsing works by using advanced Wordnet lexical relationship algorithms. What that basically boils down to is they have many pattern matching techniques that identify words (which are good) and random sets of letters and numbers (which are bad). Once it sorts through them it only returns the good domains. As an aside, these results can be readily exported to a PDF for safe keeping.

Sitespotter doesn’t just report the domain names though. It also provides multiple rankings you can check as well. These include Google’s pagerank, age of the domain, DMOZ listing, Yahoo Listing, and Alexa ranking. Each of these are critical in measuring the worth of a domain. For instance a site that’s been around eight years and has a pagerank of 4 is of much greater value than a site that’s new and has a pagerank of zero. The domains can be sorted by multiple criteria so you can see how they measure up. Each of these metrics take time and money to build up. By buying a domain that already carries these attributes you can save yourself hundreds of hours, and thousands of dollars.

A word about the credit system. Credits are anywhere from 5 for $5, or 30 for $19. This comes down to 60 cents to one dollar per credit. To run the general parsing it costs two credits. To get the additional metrics (PR, Alexa, etc) is one credit, per metric. So its really a pay as you go system, utilizing only the services that you need. For less than $5 you can get a full list of quality domain names that are expiring the next day. Given the potential that some of them may be worth much more makes it well worth it.

Site Spotter results

Sitespotter is most likely to be used by those looking to purchase domains for resale. These are affectionately known as “Domainers.” It would also be useful for entrepreneurs looking for just the right name for their business. For roughly $20/month they can see a list of expiring domains, one of which may be just the right one for their start-up.

Sitespotter is a simple but powerful tool for those in the domain business. It has the ability to sift out the weak domains and return the top ones. The added features of being able to determine and sort based upon various metrics makes it easy to know which domains one might purchase. Amongst the internet excess of old, are relics that still retain value. Sitespotter will help you find them.

Sponsored

Lookeen: Mail Search Made Easy

There are many job skills that aren’t taught in school. From working with other employees to learning how to succeed in a corporate atmosphere, some things you don’t find out until you’re at work. Learning these can come to a big shock to new employees.

One task that comes up every single day is managing one’s email. It’s a daily chore that all office workers must face. Few people are ready for the challenge however. Now, most people know the basics of email etiquette prior to getting a job. The issue is with the scale of how much email you’re required to keep track of. Oftentimes in an office settings people like to cover their tracks so they won’t be accused of wrongdoing. As a result they copy anybody and everybody on their emails. The end result is that email management sometimes entails keeping track of hundreds of emails on a daily basis.Lookeen DemoSome employ the strategy of keeping everything in their inbox. That way at least it’s all in the same folder. Others will dutifully and meticulously organize it into separate folders. Whatever the case, email management is learned on the job, often with little training.

The email application of choice for businesses is Microsoft Outlook. It does many things well including allowing multiple ways to store your emails. They can be stored locally or archived onto external servers. Sometimes Exchange servers are set up and public and private folders as well. These all come in handy when it comes to storing your email. One blaring shortcoming of Outlook is its search utility. It is limited to searching one email storage location at a time. For most practical purposes, Outlook’s search utility is useless.

Filling in the void where Microsoft left off is Lookeen. It’s an add-in extension for Outlook that provides the search capabilities you need to find your emails. In a nutshell it indexes and then is able to search all your mail stores, regardless of location or type. It can be downloaded, installed, and then will appear as a toolbar within your Outlook application. During setup Lookeen will index all your email stores. Once this is done it will be continually updated as new email enters your inbox. The basic email usage for Outlook doesn’t change. When searching for an email just type in the search term in Lookeen’s toolbar as you normally would. A preview of the search results is similar to Outlook and highlights the search term.

Lookeen Search

It comes with a variety of impressive features including saving search queries for reuse, use of jointly used indices for searching public folders, and an analytics tool for advanced email discovery. The shared index ability is the central indexing of jointly used Outlook data. This will occur when a company has shared public folders. The main benefit is that your search index will be in one location, rather than each individual user having a separate search index on their computer. The analytics tool will track email trends so you can find out who’s sending you the most amount of email, how quickly are emails being processed, and other important information.

Lookeen isn’t limited to searching Outlook email. It will also search your attachments, appointments, tasks, notes and contacts. The attachments it can search include PDFs, and all common office application formats- Excel, Word, PowerPoint, etc. Lookeen is also able to search your desktop as well.

Lookeen’s basic product is for individual use. It comes with a 14 day free trial to ensure you’re satisfied prior to purchasing. There are also Enterprise solutions that allow system administrators to set it up globally, and bulk discounts.

Inbox management is a fact of life. Microsoft Outlook will likely continue to be the email tool of choice for businesses. As such, it’s critical to learn how to manage and find your emails. With Lookeen, this can be done simply and efficiently so that you can find the emails you want, when you need them.